Job Summary
The Facilities Manager is responsible for overseeing the maintenance, safety, and operational efficiency of the museum’s facilities and grounds. This role involves managing a team of maintenance staff, contractors, and vendors to ensure the museum’s building systems, equipment, and infrastructure are well-maintained and meet operational needs.
Supervisory Responsibilities:
Supervises and manages all aspects of facility maintenance and janitorial staff.
Key Responsibilities
- Supervise and manage all aspects of facility maintenance and janitorial staff and facility maintenance, including HVAC systems, plumbing, electrical, and mechanical systems.
- Plan, schedule, and oversee preventive maintenance for the museum.
- Manage daily facility operations and respond to maintenance and safety requests received via phone, email, and radio communication.
- Coordinate and oversee small to large facility projects, including scheduling, planning, implementing, and tracking.
- Develop and maintain relationships with contractors, vendors, and suppliers to ensure timely and cost-effective facility maintenance and repair services.
- Monitor and manage facility budgets, including forecasting and cost control measures.
- Oversee the procurement of supplies, equipment, and materials necessary for facility maintenance and operations.
- Provide support and scheduling coordination for Central Services technicians and assist with training as needed.
- Ensure compliance with applicable building codes, ADA requirements, environmental regulations, and safety standards.
- Support safety and security programs, including emergency preparedness and response procedures.
- Assist with museum-wide events, including Free Days, fundraising events, and special programs.
- Support the museum’s DEAI initiatives and American Alliance of Museums accreditation efforts.
- Performs other duties as assigned.
Required Skills & Abilities:
- Strong technical knowledge of building systems and infrastructure, including HVAC, electrical, plumbing, and mechanical systems.
- Excellent communication and interpersonal skills.
- Excellent problem-solving and decision-making abilities.
- Attention to detail and a commitment to maintaining high standards of cleanliness, safety, and aesthetic appeal in museum facilities.
- Proficiency in computerized maintenance management systems (CMMS) or facility management software.
Education & Experience:
- Bachelor’s degree in Facilities Management, Engineering, Business Administration, or related field required.
- Professional certifications such as Certified Facility Manager (CFM) or Facility Management Professional (FMP) are preferred.
- A minimum of five years of HR, project management, and supervisory experience is required.
- Demonstrated experience managing facility operations, maintenance, and capital improvement projects.
- Experience overseeing safety and security protocols, including emergency preparedness and response.
- Previous experience in facilities management, preferably in a museum or cultural institution setting.
- Experience with budget management, forecasting, and cost control.
- Familiarity with regulatory compliance requirements related to building codes, ADA accessibility, and environmental health and safety regulations.
Physical Requirements:
The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully.
- Ability to occasionally lift fifty (50) pounds or less of supplies or equipment.
- Ability to stand and walk in the museum spaces.
- Ability to bend, climb, and occasionally work on ladders or lifts.
- While performing the duties of this job, the employee is regularly required to talk and hear to be able to give verbal instructions
- The employee must frequently use their hands to operate equipment and reach with their hands and arms.
Benefits and Compensation:
As a full-time employee of TMA, you will enjoy:
- A flexible schedule with options depending on the institution’s needs.
- Paid time off plus 13 paid staff holidays.
- Monthly stipend for parking.
- Substantial coverage of medical insurance costs.
- Access to dental and vision insurance, and health savings accounts.
- Fully paid Life, AD&D, and Short-Term Disability Insurance.
- Optional Long-Term Disability Insurance.
- A 401(k) Retirement Plan with up to a 4% company match.
- Access to an employee wellness package.
- Access to museums across North America with TMA staff membership.