Category: Careers

Job Summary:

Tampa Museum of Art (TMA) is seeking an exceptional Special Events Manager. This person will work with museum leadership, volunteer committee chairs, and members, as well as sponsors, curators, and even artists and their representatives, to plan, design, present, and oversee the creation, implementation strategies, and execution of specialized, high-quality and unique Signature Events, Exhibition Openings, special membership and development events as well as consult on community events. The purpose of these events is to engage with, steward, and cultivate Patrons, Sponsors, and
Members.

Key Responsibilities:

Internal Event Management

Overall manage and make exceptional 5 annual and beloved Signature Events, 5 to 7 Exhibition Openings, 5 Development Events, monthly Foundation Board and Trustee lunch meetings, and as many as twelve specialty donor events.

Collaboration and Communication

• Works directly with the Director of Development and closely with internal department leadership, volunteer committee chairs, and members, as well as sponsors, curators, and even artists and their representatives
• Ensures all departments, including curatorial, facilities, and security, are knowledgeable about the uses of museum spaces, approve of all uses, and have time to prepare spaces
• Directly support the staging of events to minimize the impact on guests and facilities in coordination with the maintenance department
• Being aware, mindful, and protective of museum objects and spaces to ensure the safety of both art and people
• Organize, promote, and maintain collaborative working relationships with key leadership, staff, and volunteers in support of TMA
• Coordinate and serve as the primary internal point of contact for all event details, timelines, questions, and concerns
• Present the “Run of Show” to all museum staff to ensure all are knowledgeable and questions regarding set-up, traffic, timeline, food service, decorations, and clean-up, etc., are answered to build a sense of confidence for all staff
• Develop relationships with donors and event sponsors to friendraise and fundraise.
• Work with the Manager of Visitor Services to ensure volunteers for Signature Events are well-trained and performing at the highest possible level
• Consult with Education to assist with smooth and exceptional Free Family Days and special programs, when possible
• Collaborate with hotel and other hospitality partners

Managing Signature and Internal Events

• Provide an elevated, exceptional, and unique museum and event experience for all, within budget
• Create and/or collaborate to present branding, mood boards, color pallets, design details, music, and all details for Signature Events and Exhibition Openings
• Review all vendor proposals and contracts to ensure accuracy and completeness, verifying any details and managing any exceptions or clauses, being sure to clearly communicate notes and track changes and updates to services and pricing
• Ensure each event is properly tracked and sponsors are properly invoiced
• Negotiate with vendors to control and manage all costs, being sure to eliminate items that are not necessary and to mitigate redundant costs whenever possible, ensuring we are good stewards of our donors’ contributions and the community we serve
• Schedule timelines and a Run of Show that are easily followed by all involved and ensure they are accurate and observant of holidays, museum needs, lags and leads by other parties and vendors
• Manage thoughtful and thorough communications with donors to ensure all event details, invitations, and communications are clear, concise, and unambiguous
• Manage all vendors and provide training and logistical coordination for load-in/load-out and timelines for all Museum Events, coordinating with the city of Tampa and other partners, when necessary
• Conduct tours and schedule meetings with collaborators and decision makers, as needed
• Plan for the protection of museum spaces and objects, preventing any loss or damage to museum assets and ensuring that each museum space is left in pristine condition after special event use
• Ability to pair food, cocktails, and wine to theme for special events
• Highly observant and attentive, with a keen eye for the presentation of all things, including, but not limited to, food and beverages, decor, layouts and traffic patterns, florals, linens, menus, escort cards, printed materials, etc.
• Ability to manage and control the inventory of all event resources, from linens to liquor
• Attend outside and community events on behalf of the museum and as a representative, from time to time
• Work in tandem with the Development Team to be the voice of museum events in social media, sharing our mission and work for all to see, and for our impact to be felt
• Meet or exceed annual revenue and budget goals, both gross and net

Donor and Vendor Database Management

• Utilize the Raiser’s Edge database to maintain thorough records for active and prospective vendors and community partners, ensuring each event, relationship and contract is properly preserved in the database
• Ensure all promotional materials and packages are accurate and available on-site, on the website, and are emailed or mailed to follow up on inquiries
• Create materials in coordination with the Marketing Department to support events or new initiatives
• Ensure the TMA website and representation for Signature Events are updated and correct
• Assist with all levels of client correspondence, vendor contracts negotiation, and mass-written communication with clients and vendors
• Encourage vendors and partners to become involved in museum life and our mission by becoming members, attending, or partnering in Signature and special events, as well as exhibition openings, educational programming, and community events

Overseeing the Rental Business

• Manage the 3rd party sales partner to ensure a strong relationship and the development of a growing business as the museum expands
• Maintain high standards, efforts, and sales goals for rental events are being met
• Work with the partner to maintain the reputation of the museum as a highly desirable venue in Tampa Bay
• Attend events to develop relationships and increase donor/member base when possible
• Liaise with Marketing to develop advertising and promotion plans through multiple media to assist the vendor in meeting rental and revenue
• Liaise with Preferred Vendors

Required Skills & Abilities:

• Have a positive and infectious “can-do” attitude that shows your passion for the museum
• Be an enthusiastic and proactive advocate for the museum and our mission
• Must demonstrate a high level of integrity and trust; able to build strong partnerships across the institution with the ability to clearly set priorities and manage timelines and information
• High attention to detail with exceptional skills in organization and follow-up
• Has the ability to maintain calm, be creative, innovative, agile, and flexible, and adapt to changing circumstances in a complex environment
• Knowledge of principles and processes in providing exceptional services to all guests and visitors. “The Service Gene.” This includes assessing needs before they become obvious
• A thoughtful communicator possessing excellent reading and comprehension, written, verbal, and electronic communication skills
• The ability to make ordinary things special
• Knowledge of business and management principles involved in both human and physical resource allocation, and coordination of both
• Ability to design for specific spaces and produce room layouts to spec and scale using software
• Ability to successfully communicate and present ideas and sell concepts. This includes marketing strategy and tactics
• Knowledge of social media platforms and measurables. Able to manage a social media plan, posting on schedule, and engaging with others for the benefit of giving the event and TMA an exciting voice that shares our mission
• Proficient in Microsoft 365, Outlook, Microsoft Excel and Word, SharePoint, Teams, Zoom, Raisers Edge NXT, Prismm, or similar software. Technically savvy and able to learn new software programs as needed
• Ability to work collaboratively with a diverse range of people and cultures
• Knowledge of and able to uphold fundraising ethical standards and best practices
• Professionally inquisitive and asks questions to understand the reasons why something is or is not done
• Ability to successfully negotiate mutually beneficial contracts while being ever mindful of the museum’s mission and service
• A minimum of 7 years of experience in curating and managing special events is required
• Physical Requirements: Ability to occasionally perform light lifting, thirty (30) pounds or less, of printed materials and office supplies

What’s In It for You:

As a full-time employee of TMA, the Special Events Manager will enjoy:

• A flexible schedule with hybrid work options depending on the institution’s needs
• Paid time off plus 13 paid staff holidays
• Monthly stipend for parking
• Substantial coverage of medical insurance costs
• Access to dental and vision insurance, and health savings accounts
• Fully paid Life, AD&D, and Short-Term Disability Insurance
• Optional Long-Term Disability Insurance
• A 401(k) Retirement Plan with up to a 4% company match
• Access to an employee wellness package
• Unlimited access to museums across North America with TMA staff membership

To Apply

Join us at TMA and play a pivotal role in making art accessible and enjoyable for our community. Apply now to become a part of our vibrant museum family! Upload your cover letter and resume below or mail these directly to Raelene Pullen, Director of Development at Raelene.Pullen@TampaMuseum.org.

Job Summary:

The Tampa Museum of Art Major Gift Officer (MGO) will play a pivotal role as the Museum moves toward closing out its more than $100 million Centennial Campaign for Expansion.  The MGO will be a vital link to philanthropists throughout the Tampa Bay area who wish to leave their legacy at an institution with vision and perseverance.  An MGO will identify, qualify, cultivate, solicit, and steward major donors ($50,000+).  In keeping with the Museum’s Phase II Capital Campaign Plan, the MGO will also work closely with museum leadership, development operations, and the Prospect Research Analyst. The MGO will report to the Campaign Director.

Key Responsibilities:

• Identify, cultivate, and solicit prospective donors for major gifts ($50,000+).
• Manage a portfolio of 80–125 high-net-worth prospects and current donors and develop personalized strategies for cultivation, solicitation, and stewardship.
• Strategically manage relationships through face-to-face and virtual visits.
• Working with the Prospect Research Analyst, manage the full cycle of major gift solicitations (identification, qualification, cultivation, solicitation, closing).
• Partner with board members/volunteers, the Executive Director, and the Campaign Director for joint solicitations.
• Ensure proper recognition and long-term donor relationship building.
• Assist with fostering a culture of philanthropy at TMA.
• Local and regional travel required

Preferred Skills and Experience:

• 5–7 years of major gift experience in the arts, higher education, or cultural organizations.
• Strong interpersonal and writing skills, as well as storytelling ability.
• Familiarity with Raiser’s Edge and DonorSearch.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, SharePoint)
• Love of the arts is a plus.

What’s in it for you?

As a full-time employee of TMA, you will enjoy:

• A flexible schedule with hybrid work options depending on the institution’s needs.
• Paid time off plus 13 paid staff holidays.
• Monthly stipend for parking.
• Substantial coverage of medical insurance costs.
• Access to dental and vision insurance, and health savings accounts.
• Fully paid Life, AD&D, and Short-Term Disability Insurance.
• Optional Long-Term Disability Insurance.
• A 401(k) Retirement Plan with up to a 4% company match.
• Access to an employee wellness package.
• Access to museums across North America with TMA staff membership.
• Mileage reimbursement

To Apply

Join us at TMA and play a pivotal role in making art accessible and enjoyable for our community.  Apply now to become a part of our vibrant Museum family! Upload your cover letter and resume below, addressed to Bill Faucett, Campaign Director, at Campaigns@TampaMuseum.org.

Job Summary:

The Tampa Museum of Art seeks an experienced Accounting Manager to lead the daily finance operations of the Museum and the Tampa Museum of Art Foundation. Reporting to the Controller, this role owns the day-to-day accounting cycle — close, reconciliations, AP/AR, payroll coordination, and routine financial reporting — freeing the Controller to focus on financial strategy, board engagement, and long-range planning.

This is a hands-on management role for someone who enjoys both the technical work of accounting and the operational discipline of running a clean, audit-ready finance function inside a mission-driven cultural institution.

Responsibilities:

Daily & Monthly Operations

• Manage the full-cycle accounting process across both entities (Museum and Foundation), including month-end and year-end close
• Oversee accounts payable, accounts receivable, cash receipts, and credit card reconciliations
• Maintain the general ledger; review and post journal entries
• Reconcile bank, investment, and balance sheet accounts monthly
• Coordinate bi-weekly payroll processing with HR and the external payroll provider

Fund & Restricted Accounting

• Track and reconcile restricted, temporarily restricted, and unrestricted funds in accordance with GAAP nonprofit standards
• Maintain grant accounting records, including expenditure tracking, drawdowns, and grantor reporting
• Support endowment accounting and investment activity reconciliations

Reporting & Compliance

• Prepare monthly financial statements, departmental budget-to-actual reports, and ad hoc analyses for the Controller and department heads
• Lead preparation of audit schedules and serve as the primary point of contact with external auditors during fieldwork
• Support preparation of Form 990 and Florida state filings
• Maintain and enforce internal controls; recommend process improvements

Team & Cross-Functional

• Supervise accounting staff (direct reports as assigned)
• Partner with Development, Membership, Visitor Services, and Retail to ensure clean revenue capture and accurate coding
• Serve as backup to the Controller as needed for executive committee reporting

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field
• 5+ years of progressive accounting experience, including 2+ years in a supervisory capacity
• Strong working knowledge of GAAP; familiarity with nonprofit accounting standards.
• Demonstrated experience managing month-end close and audit preparation
• Advanced Excel skills (pivots, lookups, complex reconciliations)
• Excellent attention to detail and ability to manage multiple priorities and deadlines
• CPA or active candidate, preferred
• Nonprofit, museum, or cultural institution experience, preferred
• Experience with fund accounting software (Financial Edge NXT, Sage Intacct, or Blackbaud products), preferred
• Experience with restricted gift and grant accounting, preferred
• Familiarity with Raiser’s Edge or other CRM/donor systems for revenue reconciliation, preferred

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to occasionally perform light lifting, thirty (30) pounds or less, of printed materials and office supplies.

Benefits:

As a full-time employee of TMA, you will enjoy:

• A flexible schedule with hybrid work options depending on the institution’s needs.
• Paid time off plus 13 paid staff holidays.
• Monthly stipend for parking.
• Substantial coverage of medical insurance costs.
• Access to dental and vision insurance, and health savings accounts.
• Fully paid Life, AD&D, and Short-Term Disability Insurance.
• Optional Long-Term Disability Insurance.
• A 401(k) Retirement Plan with up to a 4% company match.
• Access to an employee wellness package.
• Access to museums across North America with TMA staff membership.

To Apply

Join us at TMA and play a pivotal role in making art accessible and enjoyable for our community. Apply now to become a part of our vibrant museum family!