The Tampa Museum of Art invites applications for an experienced Registrar.

Role and Responsibilities

The Registrar will report directly to the Executive Director. S/he will be a vital member of the small but dynamic curatorial team, working closely with the Richard E. Perry Curator of Greek and Roman Art, the Curator of Modern and Contemporary Art, and the Chief Preparator/Exhibition Designer. This role requires precise attention to detail, strong communication and analytical skills, as well as the abilities to manage multiple projects simultaneously and to work collaboratively and diplomatically.

Primary responsibilities will relate to both the permanent collection and traveling exhibitions, including (but not limited to) the following:

  • Provide general oversight for the care of Museum’s diverse collection of over 7,000 objects as well as its library and archive.
  • Administer all collections care and management documentation for permanent, incoming, and outgoing artworks; more specifically
    • manage exhibition contracts and/or exhibition loan agreements;
    • prepare and implement long-term loan documentation;
    • maintain facility report;
    • arrange domestic/international transit, insurance coverage, and courier travel;
    • coordinate movement and handling of artwork and crates;
    • issue object receipts and condition reports;
    • manage the acquisitions and, when applicable, the deaccessioning, process.
  • Maintain collections database and documentation (digital and paper files) as well as department archive.
  • Work with the Chief Financial Officer and Curatorial Department to prepare exhibition and operating budgets.
  • Participate in the development of the Museum’s annual exhibition calendar and scheduling of all aspects of exhibition changeovers.
  • Assist in the development of exhibition content and research on the permanent collection.
  • Oversee documentary photography of exhibitions and individual artworks.
  • Perform routine collections inventories and condition surveys.
  • Obtain bids, then select and coordinate all fine arts shipping services.
  • Obtain bids, and process all documents related to fine arts insurance.
  • Coordinate collections care and management training and disaster plan preparation.


Additional responsibilities include the following:
  • Collaborate with Development, Education, and Curatorial staffs to implement exhibition-related programming.
  • Edit exhibition content as well as press and marketing materials.
  • Process reproduction rights and image-use requests.
  • Provide departmental administrative support as needed.
  • Monitor and document building conditions in collaboration with Facilities Manager.
  • Implement Museum-wide policies/procedures as related to the Curatorial Department.
  • Conduct research for special projects and other duties as assigned.


  • BA in art history, museum studies, or other related field required (MA preferred), with knowledge of classical, modern, and contemporary art
  • Five years’ experience working in a museum or gallery exhibition/collections position
  • Proficiency in MS Office applications required (especially Excel)
  • Working knowledge of Adobe Photoshop/Illustrator preferred
  • Working knowledge of Museum databases; such as FileMaker Pro, CollectionSpace, EmbARK, TMS
  • Flexibility to travel and/or work extended hours as needed
  • Ability to handle artwork and work manually as needed


To Apply

Send your cover letter and resume to Suzanne Williamson, Curatorial Department Assistant.